There is nothing quite as definitive in establishing whether an office environment will be good or bad as their filing system. When people are given too many documents to sort through because every subfolder of every folder is filled with documents that are related to hundreds of different jobs, which could take months to complete due to the fact that employees lose a great deal of time looking for pertinent documents within the confines of the workplace.
If this is the case, it is a reminder to assess your company’s filing system. Though they may consider it as a simple constituent, the filing systems enhance the rate at which employees do their work.
As it is seen every office deals with and stores various types of documents differently, investing in standard filing cabinets may even be more harmful instead of helpful. In this article, you’ll learn about choosing the correct file cabinet for your office and Agile’s best office file cabinet picks for 2024.
What is a filing system?
Filing is defined as placing important documents in an area where they are safe and can be easily retrieved quickly and efficiently. When paperwork is well taken, it reduces the risk of documents getting torn, lost or getting dirty.
The filing system on the other hand is the main method of organization for a company or any organization. This enhances order, efficiency coupled with equal social justice in the uptake of resources. It means that virtually anyone who needs to gain information can get that information without any issue.
Importance and Kinds of Filing in Offices
And those people who are always BTs of some things are always satisfying to see when they seem not to have any trouble looking for them. It is for this reason because we work in groups and we are expected to be assigned with different records on different issues. These documents may be useful in future as evidence and hence should be kept for future use. These papers are a very important tool which can help us follow all our organizational activities properly. Every consumer of such papers should know their location.
Five standard methods of filing
- Filing by Subject/Category
- Filing in Alphabetical Order
- Filing by Numbers/Numerical Order
- Filing by Places/Geographical Order
- Filing by Dates/Chronological Order
These are known as classification filing, meaning arranging similar items together. However, you can also use some of these methods simultaneously. For example, the files can be named according to a topic and documents can be classified according to date inside the files.
Types of home and office file cabinets
Due to differences in layout of offices, different fitting arrangements affect the type of filing cabinet appropriate to the space and the storage required. It is again advisable to look at the general cabinet designs out there in the markets before placing an order for a specific cabinet.
Vertical file cabinets
Slanting file storage are the ones you find in most furniture stores and for very good reason – they are long-lasting and not very large due to the form. Consider a vertical file cabinet if you work in a small office, or if you cannot allow sufficient floor space for a full-sized cabinet.
Lateral or Horizontal file cabinets
Lateral filing cabinets serve the same general purpose as vertical ones but are considerably wider and thus occupy more area. If this type of cabinet can fit into your office or home, then it is one of the best to go for because it can hold more than double the number of files than the vertical cabinet.
But one of them is that their greater size may cause certain difficulties in defining the correct position of these items in the office space. There has to be a specific space for these cabinets, and figuring out when to invest in another set is difficult. Nonetheless, this is an excellent way of being able to bring together more files within that one cabinet than would be possible if the same number of file cabinets were small.
Pedestal units
If you are looking for compact, space saver furniture, check the pedestal file cabinet if it will suit in a cubicle or a small office space. These types of cabinets are intended to be tucked underneath a desk and may be a part of the cubicle workplace system. They are available in different models; those that have top drawers for items such as pencils and other stationery and the large file drawers below.
7 Best File Cabinets in NZ for 2024
The better options range from the large, secure Mascot Tall Cabinet, the attractive and small Seattle Cabinet, the efficient and mobile Cube Mobile Pedestal and many other units intended to make your work space more secure, ordered and aesthetic.
Take a look at all our options and choose the right file cabinet for your office so that you can be as productive this year as you want to be!
It has dimensions of 1800H x 900W x 450D mm to give enough storage space for all office documents, files, folders, and many others. The Lehmann key locking system with two keys provides extra security for your records thus you are assured that your important information is safe. The furniture series ensures stability and durability, the depth is 450mm, toe-kick is 50mm and you can easily adjust it with the feet, it will be a piece of furniture in your office for many years.
Whether you are using a corner of your home office or working in a commercial environment, the Rapid Cabinet comes in a number of sizes that will blend smoothly into your setting. You can select from H1200 x L900mm, H1200 x L1200mm, H1200 x L1600mm, H1800 x L900mm, and H1800 x L1200mm to complement your area options well. The Rapid Cabinet comes in two beautifully finished cabinets to suit your environment; one is white with matt chrome handles or the other one is black with matt black handles.
The Seattle cabinet is ultra-thin and space-efficient and it fits perfectly in your office environment and provides perfect space for your filing solution. Do not let the small dimensions of this filing cabinet fool you; it is still quite capable of storing your things. The deep drawer offers adequate accommodation of all your important papers, documents, folders and files. Not anymore messy desks and lost papers – this unit helps to keep all the essentials close at hand.
Designed with health & safety considerations, the product has rounded top and side edges, making the appearance more friendly; The sleek appearance gives Agile Slimline Mobile the look of a natural addition to your working environment. It incorporates a contemporary drawer design with side rails included on the drawers. Your documents contain some of the most confidential information that needs maximum security. Lockable drawers allow opening one of them at a time and that gives much security.
Designed with health & safety considerations, the product has rounded top and side edges, making the appearance more friendly; The sleek appearance gives Agile Slimline Mobile the look of a natural addition to your working environment. It incorporates a contemporary drawer design with side rails included on the drawers. Your documents contain some of the most confidential information that needs maximum security. Lockable drawers allow opening one of them at a time and that gives much security.
The Spectrum Mobile Pedestal was developed as a solution to help organize your office and your working space, successfully acting as a perfect filing cabinet. Your privacy and protection of your files are guaranteed and that’s exactly what this cabinet offers – lock system in the middle. It is for this reason that the mobile pedestal from Spectrum Mobile has an anti-tilt wheel at the base of the bottom drawer.
The Eko Mobile Drawer is available in a two drawer or with two drawers being a filing drawer. It gives the functionality to select the best one according to the need of the person for their filing work. It comes with attractive metal knobs for its look, and for ease when opening and accessing the space it provides.
Conclusion
An orderly filing system saves time and offers a feeling of order and smoothing the work rhythm that is professional. The perfect filing system is not only a pile of papers, but a preferred system of work and storage in order to guarantee that important papers are readily accessible.
By the year 2024, acquiring your office filing cabinet is not just a stationery or furniture purchasing decision but a wise investment. With our suggestion and result, we wish you will be able to choose the most suitable cabinet to fit into your office setting and drive you to success in the coming year!
