Design ideas for conference rooms in NZ offices

Design plays a pivotal role when it comes to creating a conducive environment for meetings, brainstorming sessions, and presentations. The right conference room design can enhance productivity, foster professionalism, and leave a lasting impression on clients and employees alike. 

In this blog post, we will explore conference room design ideas that cater to various needs, styles, and budgets. We will also include 7 furniture recommendations that are exclusively available at Agile Office Furniture.

Table of Contents

The Importance of a Well-Designed Conference Room

8 Ways to Create the Perfect Conference Room Environment

7 Furniture Pieces for that Next Level Conference Room Design

Conclusion

The Importance of a Well-Designed Conference Room

A well-designed conference room holds substantial strategic significance for businesses, extending beyond mere aesthetics. It exerts a profound influence on employee collaboration and shapes clients' perceptions of your company. This impact encompasses several aspects. 

Firstly, productivity is enhanced within an ergonomically crafted conference room, fostering creativity and concentration during meetings and discussions. Additionally, the room's aesthetic appeal contributes to professionalism, leaving a lasting impression of competence and sophistication on clients, partners, and stakeholders.

8 Ways to Create the Perfect Conference Room Environment

Choosing the Right Conference Room Layout

The layout of your conference room plays a pivotal role in establishing the atmosphere for various meeting types. You may need to consider several options to cater to diverse needs. For instance, the boardroom layout, characterized by a spacious table and executive chairs, fosters formality and facilitates interaction for decision-making during formal meetings. 

While for presentations and lectures, the theater-style layout arranges chairs in rows facing a central point, ensuring a focused audience setup. Lastly, the U-shape layout promotes interaction and discussion while providing visibility for all participants, making it particularly well-suited for collaborative meetings.

Color Schemes for Conference Rooms

The selection of an appropriate color scheme holds the potential to elevate the ambiance of your conference room. Blue and white, for instance, instill a sense of tranquility and trust, making them particularly well-suited for professional environments. In contrast, the combination of green and brown invokes a connection to nature and growth, nurturing creativity and fostering innovation within the room. 

Finally, the pairing of gray and red strikes a balance between sophistication and energy, rendering it an ideal choice for contemporary conference spaces.

Furniture and Seating Arrangements

Furniture choices and seating arrangements hold the power to significantly impact the functionality of a conference room. Prioritizing comfortable chairs, such as ergonomic options, ensures that attendees can endure lengthy meetings without experiencing discomfort, thus enhancing their overall experience. Investing in modular tables that can flexibly adapt to various meeting sizes and styles promotes versatility and efficient space utilization. 

Also, including collaboration zones featuring soft seating creates smaller breakout areas that facilitate informal discussions and encourage collaboration among participants, further enhancing the room's utility and adaptability.

Lighting Solutions

Effective lighting plays a pivotal role in shaping the ambiance of your conference room. Ambient lighting, characterized by its soft and diffused quality, creates a comfortable and inviting atmosphere conducive to productive meetings. Task lighting, on the other hand, offers direct illumination, ensuring clarity during presentations and note-taking activities. 

The installation of accent lighting further enhances the room's aesthetics by adding depth and spotlighting decorative elements, contributing to a well-balanced and visually pleasing environment.

Soundproofing and Acoustic Solutions

You can also optimize your conference room environment by prioritizing privacy and minimizing distractions. The installation of acoustic panels is a key strategy, as they effectively absorb sound and mitigate echoes, ensuring a quieter and more focused atmosphere. 

If it is not possible to install acoustic panels, you may also try to incorporate soft furnishings like rugs and curtains which can further contribute to noise reduction, enhancing the overall comfort and concentration levels within the space.

Sustainability and Eco-Friendly Design

Integrating sustainability into your conference room design is not only environmentally responsible but also increasingly important. One approach is to prioritize the use of recycled or reclaimed materials for some of your office decor and accessories, reducing the environmental impact of your space. 

Another thing to look into is opting for energy-efficient lighting and Heating, Ventilation, and Air Conditioning (HVAC) systems not only helps conserve resources but also promotes a more eco-friendly and cost-effective operation of the conference room, aligning your design with sustainable principles.

Maintenance and Longevity

Ensuring the longevity of your conference room design is essential for cost-efficiency and functionality. Regular maintenance, including keeping furniture and decor clean and well-maintained, is crucial to preserving the room's aesthetics and functionality over time. Equally important is making quality investments in durable furniture that can withstand the wear and tear of daily use, providing a lasting and dependable solution for your conference room needs.

7 Furniture Pieces for that Next Level Conference Room Design

The right furniture can transform a plain meeting space into an environment that inspires and enhances productivity. This selection presents seven remarkable furniture pieces from Agile Office Furniture that will take your conference room to the next level. 

Polo Visitor Chair

Polo Visitor Chair

The Polo chair, crafted in Italy and upholstered in New Zealand, is versatile for meeting, waiting, and healthcare settings. It boasts a sturdy steel tubular frame and a comfortable, supportive seat at a height of 500mm. It's also built to last with a 140kg weight rating and comes with a 10-year warranty. Key features include a generously supportive seat and back, plush upholstery padding, and a robust steel tube frame.

Ozone Visitor Chair

Ozone Visitor Chair

The Ozone visitor chair is a cost-effective and comfortable 4-leg stacking chair with arms, suitable for various settings like reception areas, waiting rooms, and meeting spacesThe chair features a contoured mesh backrest for support, molded seat foam with upholstery, and a robust steel frame with a matte Black powder-coat finish. It's designed for daily use with a weight rating of up to 140kg. Chair dimensions include a seat of 460w x 460d, seat height of 465, and overall height of 800.

Eiffel Conference Table

Eiffel Conference Table

This stylish conference/boardroom table offers a spacious 2400mm x 1200mm top, accommodating 8-10 individuals. It boasts a robust 25mm melamine top with a protective 2mm PVC edge and a black powder-coated frame with chrome legs. You can choose from three top colors (white, oak, or autumn oak), with custom colors available upon request. 

Fleet Boardroom Table

Fleet Boardroom Table

The Fleet boardroom table offers affordability without compromising on style. It features a robust subframe and adjustable legs with three height settings, accommodating 8-10 people comfortably on its 2400w x 1200d (mm) surface. The table ensures stability with its adjustable feet and comes with a 25mm white melamine top and white/chrome legs. Specifications include a 2400w x 1200d (mm) 25mm melamine top and manual height-adjustable legs (690h/720h/750h), all in a sleek white and chrome color scheme.

Sonic Balance Acoustic Centre Screen

Sonic Balance Acoustic Centre Screen

The Sonic Balance Acoustic Centre Screen stands at 577mm high and sits 480mm above the desktop. This 24mm thick screen boasts an NRC of 0.7 and complies with fire ratings per US ASTM084 and EN13501 standards. It comes in a choice of 8 stock colors and attaches to the underside of the desk using 65 x 65 brackets, available in black or white. 

Buzz Bottom Mount Screen

Buzz Bottom Mount Screen

The Buzz Screen is a desk-mounted solution that offers privacy without isolating you from colleagues. It's available in various colors and sizes and proudly certified as 'Buy New Zealand Made'. This 480mm high screen, with 420mm above the desk surface, features pinnable fabric and is designed to work seamlessly with other Buzz screens from the same range.

 

Prodigy Cable Tray

Prodigy Cable Tray

The Prodigy cable basket stands out with its exceptional features, including fast installation, strength, versatility, aesthetics, and unmatched configurability in cable management systems.

Conclusion

A well-designed conference room isn't just about aesthetics; it's an investment in productivity, professionalism, and the overall image of your company. Whether you're working with a lavish budget or need to be budget-conscious, there are countless conference room design ideas to explore.

So why wait? Start planning your conference room makeover and transform your workspace into a hub of creativity and success. Enhance your meetings, impress clients, and foster collaboration with Agile Office Furniture's exclusive furniture recommendations.